RE - Receivables

RE - Receivables
On
Yes

Changed both Document Header (Type D) and Document Line (Type L) records as follows:

  • Document Type (Columns 3-6)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter document type or leave blank.
    • Field Value - Changed to: RE, Space
  • Agency Code (Columns 7-10)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter agency code of submitting agency or leave blank.
    • Field Value - Changed to: Removed contents
  • Batch Number (Columns 11-16)
    • R/O - Changed to: Required
    • Description - Changed to: Leave blank.
    • Field Value - Changed to: Spaces

Removed Batch Header Information as follows:

  • Batch Header (Record Type B) - Completely removed from the layout
  • Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
  • Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Descriptions

  • Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
  • Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

Field Names

Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

All Filler fields were changed to have a field value of spaces. Other changes are as follows:

  • Trans Code to Document Type
  • Trans Agency Number to Agency Number
  • Trans Number Number to Document Number
  • Name to Customer Name
  • Address Line 1 to Customer Address Line 1

Descriptions

Most field descriptions were changed to include additional coding instructions. On the Document Header within the Instruction Code description, RSRC was changed to BPRO.

Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

Document Header
Field Name Starting Position From To
Calculated Total 233 O S
Billing Code 269 C R
Document Line Record
Field Name Starting Position From To
Agency Code 43 C R
Organization 46 C R
Sub-Organization 50 C O
Activity 52 C O
Job Number 62 C O
Rept Category 70 C O
Amount 78 C R

Field Values

All Filler fields were changed to have a field value of spaces. Other changes are as follows:

Document Header
Field Name Starting Position From To
Calculated Total 233   Spaces
Document Line Record
Field Name Starting Position From To
Document Type (both) 3 & 17 IN RE
Line 37   01-99

Format (AN-Alpha/Numeric, NM-Numeric)

Batch Header
Field Name Starting Position From To
Net Amount 39 AN NM
Batch Control Count 65 AN NM