RM - Receivable Credit Memos

RM - Receivable Credit Memos
Off
No

Changed both Document Header (Type D) and Document Line (Type L) records as follows:

  • Document Type (Columns 3-6)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter document type or leave blank.
    • Field Value - Changed to: RM, Space
  • Agency Code (Columns 7-10)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter agency code of submitting agency or leave blank.
    • Field Value - Changed to: Removed contents
  • Batch Number (Columns 11-16)
    • R/O - Changed to: Required
    • Description - Changed to: Leave blank.
    • Field Value - Changed to: Spaces

Removed Batch Header Information as follows:

  • Batch Header (Record Type B) - Completely removed from the layout
  • Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
  • Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Descriptions

  • Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
  • Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

Field Names

Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

  • Trans Code to Document Type
  • Trans Agency Number to Agency Number
  • Trans Number Number to Document Number
  • Off Bld Rec Account to Offset Billed Receivable Account
  • Address, City, State, Zip to Address 1 and Address 2

Descriptions

Most field descriptions were changed to include additional coding instructions.

Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

Document Header
Field Name Starting Position From To
Name thru Third Party 103 D S
Document Line Record
Field Name Starting Position From To
Fund thru BS Account 39 D S
Def/Inc/Dec thru Function 92 D O
Rate Code thru Unit 143 D S

Field Values

All Filler fields were changed to have a field value of spaces and required. No other changes to field values were made.

Field Format (AN-Alpha/Numeric, NM-Numeric)

Batch Header Record
Field Name Starting Position From To
Net Amount 39 AN NM
Batch Control Count 65 AN NM

Decimal Positions

Batch Header Record
Field Name Starting Position From To
Net Amount 39 0 2