Document and Table Interface Information

PGQ - Quick Price Agreement

Summary of Changes

  • Changed both Document Header (Type D) and Document Line (Type L) records as follows:

    • Document Type (Columns 3-6)
      • R/O - Changed to: Optional
      • Description - Changed to: Enter document type or leave blank.
      • Field Value - Changed to: PGQ, Space
    • Agency Code (Columns 7-10)
      • R/O - Changed to: Optional
      • Description - Changed to: Enter agency code of submitting agency or leave blank.
      • Field Value - Changed to: Removed contents
    • Batch Number (Columns 11-16)
      • R/O - Changed to: Required
      • Description - Changed to: Leave blank.
      • Field Value - Changed to: Spaces

  • Removed Batch Header Information as follows:

    • Batch Header (Record Type B) - Completely removed from the layout
    • Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
    • Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

  • Descriptions

    • Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
    • Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

  • Document Line Record

    • Changed Filler, columns 178-930, length 753 to columns 178-289, length 112
    • Added PA Line Number, columns 290-292, length of 3.
    • Added Filler, columns 293-930, length 638

  • Field Names

    Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

    • Responsible Agency/Org (Agency) to Responsible Agency
    • Object/Sub (Object) to Object

    Descriptions

    Many field descriptions were changed to include additional coding instructions or to adapt it to the Missouri installation

    Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

    Document Header Record
    Field Name Starting Position From To
    Name through Address (Zip) 113 D S
    Organization Name 293 D S
    Fund 325 O R
    Organization 332 C R
    Sub Organization 336 C O
    Appr Unit 338 C R
    Activity 347 C O
    Object 351 C R
    Sub-Object 355 C O
    Job Number 357 C O
    Rept Cat 365 C O
    Amount 369 C R
    Function 695 O R

    Field Values

    Document Line Record
    Field Name Starting Position From To
    Line 37 01-99 001-999
    Accounting Line 176   Spaces

    Field Format

    Batch Header
    Field Name Starting Position From To
    Batch Number 11 NM AN
    Net Amount 39 AN NM
    Batch Control Count 65 AN NM
    Document Header
    Field Name Starting Position From To
    Batch Number 11 NM AN
    Amount 369 AN NM
    Item Total 802 AN NM
    Document Line Record
    Field Name Starting Position From To
    Batch Number 11 NM AN
    Unit Cost (Amount) 142 AN NM
    Total Cost (Amount) 157 AN NM

    Other Changes

    • Document Header Record
      • Starting in Column 112 - Filler was changed to Vendor Address Indicator - Length of 1
      • Starting in Column 816 - The following four fields were added. See layout for field descriptions and coding instructions.
      • MBE Participation Indicator
      • MBE Participation Percentage
      • WBE Participation Indicator
      • WBE Participation Percentage
    • Document Line Record
      • Starting in Column 176 - Accounting Line description was changed to "Leave Blank" and Field Value was changed to spaces.