Document and Table Interface Information

RE - Receivables

Summary of Changes

  • Changed both Document Header (Type D) and Document Line (Type L) records as follows:

    • Document Type (Columns 3-6)
      • R/O - Changed to: Optional
      • Description - Changed to: Enter document type or leave blank.
      • Field Value - Changed to: RE, Space
    • Agency Code (Columns 7-10)
      • R/O - Changed to: Optional
      • Description - Changed to: Enter agency code of submitting agency or leave blank.
      • Field Value - Changed to: Removed contents
    • Batch Number (Columns 11-16)
      • R/O - Changed to: Required
      • Description - Changed to: Leave blank.
      • Field Value - Changed to: Spaces

  • Removed Batch Header Information as follows:

    • Batch Header (Record Type B) - Completely removed from the layout
    • Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
    • Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

  • Descriptions

    • Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
    • Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

  • Field Names

    Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

    All Filler fields were changed to have a field value of spaces. Other changes are as follows:

    • Trans Code to Document Type
    • Trans Agency Number to Agency Number
    • Trans Number Number to Document Number
    • Name to Customer Name
    • Address Line 1 to Customer Address Line 1

    Descriptions

    Most field descriptions were changed to include additional coding instructions. On the Document Header within the Instruction Code description, RSRC was changed to BPRO.

    Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

    Document Header
    Field Name Starting Position From To
    Calculated Total 233 O S
    Billing Code 269 C R
    Document Line Record
    Field Name Starting Position From To
    Agency Code 43 C R
    Organization 46 C R
    Sub-Organization 50 C O
    Activity 52 C O
    Job Number 62 C O
    Rept Category 70 C O
    Amount 78 C R

    Field Values

    All Filler fields were changed to have a field value of spaces. Other changes are as follows:

    Document Header
    Field Name Starting Position From To
    Calculated Total 233   Spaces
    Document Line Record
    Field Name Starting Position From To
    Document Type (both) 3 & 17 IN RE
    Line 37   01-99

    Format (AN-Alpha/Numeric, NM-Numeric)

    Batch Header
    Field Name Starting Position From To
    Net Amount 39 AN NM
    Batch Control Count 65 AN NM