Changed Document Line Record as follows:
- Line Description - Shortened length to 17 characters to match GUI window and added filler for 10 characters.
Changed both Document Header (Type D) and Document Line (Type L) records as follows:
- Document Type (Columns 3-6)
- R/O - Changed to: Optional
- Description - Changed to: Enter document type or leave blank.
- Field Value - Changed to: PVS, Space
- Agency Code (Columns 7-10)
- R/O - Changed to: Optional
- Description - Changed to: Enter agency code of submitting agency or leave blank.
- Field Value - Changed to: Removed contents
- Batch Number (Columns 11-16)
- R/O - Changed to: Required
- Description - Changed to: Leave blank.
- Field Value - Changed to: Spaces
Removed Batch Header Information as follows:
- Batch Header (Record Type B) - Completely removed from the layout
- Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
- Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
Financial Release 2.2
- Fixed Asset Type field added to the Document Line Record, column 237. Subsequent filler adjusted down. This field will not be used by Missouri. Spaces should be entered.
Descriptions
- Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
- Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.
Date of Record field on PVS documents must be populated with the vendor invoice date if a VIQ was not processed for each invoice to be paid.
Modified the following descriptions:
- Date of Record: If a VIQ has been entered in SAM II for each invoice to be paid on the payment document, leave this field blank. If no VIQ has been entered in SAM II, enter the invoice date from the vendor invoice.
- Accounting Period: The value for this field is inferred from "Date of Record". Leave this field blank to accept this value. During the lapse period, hard-code the lapse accounting period's value in the format MMYY.
Document Line Record
| Field Name | Current Starting Position | New Starting Position | Current Ending Position | New Ending Position |
|---|---|---|---|---|
| Amount | 145 | 204 | 158 | 217 |
| Filler | 186 | 186 | 217 | 203 |
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Filler | 186 | 32 | 18 |
Field Names
Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:
- Trans Code to Document Type
- Trans Agency Number to Agency Number
- Trans Number Number to Document Number
Descriptions
Most field descriptions were changed to include additional coding instructions and to adapt to the Missouri installation.
Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Vendor Code | 77 | C | R |
| Name thru Zip Code | 106 | D | C |
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Vendor Invoice | 57 | O | R |
| Organization | 76 | C | R |
| Sub Org | 80 | C | O |
| Activity | 82 | C | O |
| Object | 86 | C | R |
| Sub-Object | 90 | C | O |
| Job/Project | 98 | C | O |
| Rept Cat | 106 | C | O |
| Amount | 145 | C | R |
| Partial/Final | 160 | C | O |
| Appr Unit | 173 | C | R |
| Function | 182 | C | R |
| Inv Line | 218 | C | R |
Field Values
All Filler fields were changed to be required and to have a field value of spaces. Other changes are as follows:
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Type of Voucher | 66 | 1,2,3,4,5 | 1 |
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Line | 37 | 00-99 | 01-99 |
Format (AN-Alpha/Numeric, NM-Numeric)
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Net Amount | 39 | AN | NM |
| Batch Control Count | 65 | AN | NM |
| Actual Batch Amount | 73 | NM | AN |
| Field Name | Starting Position | From | To |
|---|---|---|---|
| Line | 37 | AN | NM |
Other Changes
Document Header
- Starting in Column 226 - All Seller fields through Use Tax Total combined into one Filler field - Length 97.
- Starting in Column 326 - Charge Basis through the end of the document header record was combined into one Filler field - Length 605.
Document Line Record
- Starting in Column 92 - Rev Srce and Sub-Rev Srce both had descriptions change dto Leave blank and their R/O setting changed to blank.
- Starting in Column 110 - Bs Account and Discount Type combined into one Filler field - Length 5
- Starting in Column 142 - Comm Line changed to Filler - Length 3.
- Starting in Column 186 - EPPV-Error-MSG, Tax Code, Total Amount, and Tax Amount combined into one Filler Field - Length 32.
- Starting in Column 221 - Def/Inc/Dec (Quantity) through end of document line record combined into one filler field - Length 710.