PVE - Expense Payment Voucher

Changed Document Line Record as follows:

• Line Description - Shortened length to 17 characters to match GUI window and added filler for 10 characters.

Changed both Document Header (Type D) and Document Line (Type L) records as follows:

• Document Type (Columns 3-6)
  • R/O - Changed to: Optional
  • Description - Changed to: Enter document type or leave blank.
  • Field Value - Changed to: PVE, Space
• Agency Code (Columns 7-10)
  • R/O - Changed to: Optional
  • Description - Changed to: Enter agency code of submitting agency or leave blank.
  • Field Value - Changed to: Removed contents
• Batch Number (Columns 11-16)
  • R/O - Changed to: Required
  • Description - Changed to: Leave blank.
  • Field Value - Changed to: Spaces

Removed Batch Header Information as follows:

• Batch Header (Record Type B) - Completely removed from the layout
• Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
• Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Financial Release 2.2

• Fixed Asset Type field added to the Document Line Record, column 237. Subsequent filler adjusted down. This field will not be used by Missouri. Spaces should be entered.

Descriptions

• Date of Record Description changed to: Enter the date the employee signed the expense account document. If a VIQ has been entered in SAM II for the Expense Report to be paid on the payment document, leave this field blank.
• Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
• Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

Date of Record field on PVE documents must be populated with the vendor invoice date if a VIQ was not processed for each invoice to be paid.
Modified Description fields as follows:

• Date of Record: If a VIQ has been entered in SAM II for each invoice to be paid on the payment document, leave this field blank. If no VIQ has been entered in SAM II, enter the invoice date from the vendor invoice.
• Accounting Period: The value for this field is inferred from "Date of Record". Leave this field blank to accept this value. During the lapse period, hard-code the lapse accounting period's value in the format MMYY.