PGQ - Quick Price Agreement

PGQ - Quick Price Agreement
On
No

Changed both Document Header (Type D) and Document Line (Type L) records as follows:

  • Document Type (Columns 3-6)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter document type or leave blank.
    • Field Value - Changed to: PGQ, Space
  • Agency Code (Columns 7-10)
    • R/O - Changed to: Optional
    • Description - Changed to: Enter agency code of submitting agency or leave blank.
    • Field Value - Changed to: Removed contents
  • Batch Number (Columns 11-16)
    • R/O - Changed to: Required
    • Description - Changed to: Leave blank.
    • Field Value - Changed to: Spaces

Removed Batch Header Information as follows:

  • Batch Header (Record Type B) - Completely removed from the layout
  • Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
  • Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Descriptions

  • Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
  • Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

Document Line Record

  • Changed Filler, columns 178-930, length 753 to columns 178-289, length 112
  • Added PA Line Number, columns 290-292, length of 3.
  • Added Filler, columns 293-930, length 638

Field Names

Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

  • Responsible Agency/Org (Agency) to Responsible Agency
  • Object/Sub (Object) to Object

Descriptions

Many field descriptions were changed to include additional coding instructions or to adapt it to the Missouri installation

Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

Document Header Record
Field Name Starting Position From To
Name through Address (Zip) 113 D S
Organization Name 293 D S
Fund 325 O R
Organization 332 C R
Sub Organization 336 C O
Appr Unit 338 C R
Activity 347 C O
Object 351 C R
Sub-Object 355 C O
Job Number 357 C O
Rept Cat 365 C O
Amount 369 C R
Function 695 O R

Field Values

Document Line Record
Field Name Starting Position From To
Line 37 01-99 001-999
Accounting Line 176   Spaces

Field Format

Batch Header
Field Name Starting Position From To
Batch Number 11 NM AN
Net Amount 39 AN NM
Batch Control Count 65 AN NM
Document Header
Field Name Starting Position From To
Batch Number 11 NM AN
Amount 369 AN NM
Item Total 802 AN NM
Document Line Record
Field Name Starting Position From To
Batch Number 11 NM AN
Unit Cost (Amount) 142 AN NM
Total Cost (Amount) 157 AN NM

Other Changes

  • Document Header Record
    • Starting in Column 112 - Filler was changed to Vendor Address Indicator - Length of 1
    • Starting in Column 816 - The following four fields were added. See layout for field descriptions and coding instructions.
    • MBE Participation Indicator
    • MBE Participation Percentage
    • WBE Participation Indicator
    • WBE Participation Percentage
  • Document Line Record
    • Starting in Column 176 - Accounting Line description was changed to "Leave Blank" and Field Value was changed to spaces.